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COVID-19: Hospital Planning, Emergency Preparedness & Data Reporting

Data & Reporting:

  • New Daily Federal Reporting Request: On March 29, the U.S. Centers for Medicare & Medicaid Services (CMS) sent a letter to the nation’s hospitals on behalf of Vice President Pence requesting that all hospitals report data on COVID-19 testing results and bed and ventilator capacity. This data reporting replaces the data collection the American Hospital Association (AHA) launched last week. This reporting does not replace the mandated ESF-8 state-level hospital reporting currently in place. Hospitals are being asked to report the following two streams of data daily: COVID-19 Testing Results from In-House Laboratories: Hospitals with in-house laboratory testing for COVID-19 are asked to email testing data using the provided standardized template by 5:00 p.m. ET daily to fema-hhs-covid-diagnostics-tf@fema.dhs.gov at the Federal Emergency Management Agency (FEMA). Data should reflect the results through midnight of the previous day. According to the letter, hospitals that send all their COVID-19 testing to select commercial labs do not need to submit data for this request. Bed and Ventilator Capacity: Using the Centers for Disease Control and Prevention’s (CDC) National Healthcare Safety Network (NHSN) COVID-19 module, hospitals are asked to report data on bed and ventilator capacity, along with the number of confirmed/suspected COVID-19 patients who are in the emergency department and in inpatient beds. In addition, hospitals are asked to report how many patients are being mechanically ventilated, the total number of ventilators available and the number of ventilators in use. Additional details are available on the CDC NHSN website. AHA UPDATE: On March 30, the AHA sent hospitals a detailed update regarding this federal data request.
  • Additional ESF-8 Data Field Added: On March 28, LDH added a bed category to the ESF-8 Portal to capture staffed ICU surge bed capacity to facilitate the allocation of ventilators acquired by the state. LDH has provided a screenshot that shows how to add the Surge ICU bed category through MSTAT on the Bed Mapping screen.
  • Federal Data Reporting: CMS sent a letter to the nation’s hospitals on behalf of Vice President Pence requesting that hospitals report data on COVID-19 testing performed in their “in-house” laboratories to HHS, in addition to daily reporting regarding bed capacity and supplies to the CDC NHSN COVID-19 Patient Impact and Hospital Capacity Module. This data reporting is in lieu of what hospitals were reporting to the AHA. The LHA is working with the AHA to obtain additional information on this data request, and we will provide details to hospitals once we receive them. (03/29/20) 

  • Mandatory Bed Poll Reporting: LDH mandated daily bed poll reporting and ventilator counts for all Tier 1 and Tier 2 hospitals, effective immediately. The timeframe for reporting is between 12:00 a.m. and 10:00 a.m. every day until further notice. (03/20/20)
  • Additional Daily ESF-8 Reporting for All Hospitals: LDH has requested that all Tier 1 and Tier 2 hospitals update six data points regarding COVID-19 patient treatment in the ESF-8 Portal daily by 10:00 a.m. until further notice.

  • AHA Data Collection for Hospital Lab Testing: The federal government has requested that the American Hospital Association (AHA) collect daily data reports on COVID-19 testing in hospital-based labs. Hospitals that are currently performing testing for SARS CoV-2 in their own labs are asked to provide this data to AHA daily by 4:00 p.m. CT, for all test results completed during the previous day.

CMS Partner Toolkit:


State Hospital Emergency Plans:


Toolkits and Resources for Healthcare Facilities: 

  • Updated CDC Checklists and Resources for hospitals and healthcare professionals preparing for patients with suspected or confirmed COVID-19. (03/25/20)
  • CDC Checklist: Healthcare Professional Preparedness Checklist for Transport and Arrival of Patients
  • CDC Resource: Steps Healthcare Facilities Can Take Now to Prepare

Department of Veterans Affairs

  • VA Response Plan: The VA has released a comprehensive plan to respond to COVID-19. The plan also includes strategies for alternative sites of care to treat veterans with COVID-19. View the latest VA COVID-19 updates online.

Tabletop Exercises

  • HHS Tabletop Exercises: HHS Assistant Secretary for Preparedness and Response (ASPR) developed a COVID-19 fatality management tabletop exercise for use by government, private sector, and nonprofit organizations, including a toolkit with a Situational Manual and PowerPoint.

Louisiana Hospital Association

9521 Brookline Avenue, Baton Rouge, LA 70809  Google Map
Phone: (225) 928-0026
Fax: (225) 923-1004